The Top 10 Invoicing Software for Freelancers
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As a freelancer, there are so many things you need to handle all at once. From marketing to setting rates to executing projects to making sure the money comes into your bank.

Then there’s also the question of growing your business. In the midst of all that multi-tasking, you have to find ways to improve productivity and efficiency so that you can focus your energy on your core business.

One of the biggest pain points for any freelancer is making sure their payments come on time, and proper invoicing and billing is a big part of that.

Using invoicing software can help you solve this problem in a sustainable way, allowing you to manage your cash flows easily.

In this article, we will look at what invoicing software really is and the top 10 invoicing software that are ideal for freelancers.

Top 10 Invoicing Software for Freelancers

Making your payment processes more efficient will allow you to find more time for strategic tasks. Switching from ordinary spreadsheets to invoicing software is a great starting point.

If you want to move to invoicing software, here are the best options to choose from.

Freshbooks

Freshbooks is one of the best invoicing software for anyone who has high transaction volume and wants to streamline their payment process.

Features

  1. Create unlimited customizable invoices for your customers.
  2. Accept online payments and track all your payments and generate customized Accounts Receivable Aging reports.
  3. The higher plans have features like automatic payment reminders, recurring invoices, and automatic levy of late fees for delayed payments.

Pricing for freelancers

Freshbooks Lite is the most affordable plan for freelancers, billed at $15 monthly. With this version, you can bill a maximum of 5 customers.

If you have more customers you can switch to Freshbooks Plus, which is billed at $25 monthly or $300 annually, allowing you to invoice upto 50 customers.

Zoho Invoice

Zoho Invoice is part of the suite of Zoho products that include Zoho CRM, Zoho Expenses, Zoho Inventory, etc. If you use other Zoho products, then Zoho invoice is an ideal fit.

Features

  1. Customized invoice templates that provide a consistent and professional image
  2. Multi-currency invoicing support, so you can bill customers in the right currency for their location
  3. Zoho Invoice supports 10+ languages, allowing you to invoice customers in their own language.
  4. Schedule invoices and send them out automatically to customers on the days of your choice.
  5. Customize invoice fields to capture additional information on the invoices. You can add 30+ custom fields.
  6. Set up workflows to automate your entire payment process. For instance, you can set up a workflow that sends you an email every time an invoice above a certain amount is sent.
  7. Run and schedule reports to get detailed insights into your business performance.
  8. Schedule recurring invoices for transactions that occur at regular intervals so that you don’t have to create them every time.

Pricing for freelancers

As a freelancer, you can use Zoho Invoice Free. The free plan limits you to 1 user and 5 customers so it works only for freelancers and very small businesses.

If this is too limiting, you can use Zoho Invoice Basic which is billed at $9 per month and can be used for up to 50 customers.

Invoicely

Invoicely is a software that has a number of unique features in the same price range as competitors.

Features

  1. Invoicely allows you to track multiple businesses.
  2. It allows you to accept online payments in any currency from anywhere in the world.
  3. Track expenses, time, and mileage so that you’re compensated on time.
  4. Customize your invoicing software with your own brand style on the control panel, login screens and invoices.
  5. Get your finances in one place with dynamically generated reports, monthly and yearly statements, accounts receivable and payable, and income and expenditure summaries.

Pricing for freelancers

There are four plans that Invoicely has, including one that’s free. The Invoicely Free

plan is free of cost. Although limited in the number of features, it’s ideal for freelancers who don’t need anyone else to access their data.

Viewpost

Viewpost is another flexible and reasonable option when it comes to invoicing software.

Features

  1. Viewpost syncs with both QuickBooks Online and QuickBooks Desktop. So if you have QuickBooks as your accounting software your accounts receivable will get updated automatically.
  2. You can create and send unlimited invoices on Viewpost free of cost. Other software like Freshbooks and Invoicera charge a fee for invoice creation.
  3. Unlike many other software, you can use Viewpost to manage Accounts Payable as well, without any additional charges.
  4. You can also set up discounts for early payment and generate recurring invoices on Viewpost.

Pricing for freelancers

Viewpost charges $14.99 per month. However, unlike competitors (Invoicera Pro or Freshbooks Lite) at a similar price point, Viewpost doesn’t have any limit on the number of customers or invoices you can send. It doesn’t charge anything extra for receiving online payments via credit card either, only the merchant service fees.

Invoicera

Invoicera goes one step further than ordinary invoicing software and is a comprehensive expense management solution.

Features

  1. Invoicera allows you to request customers for reimbursements on purchases made on their behalf.
  2. It allows you to keep track of all your expenses and generate Accounts Receivable Aging reports.
  3. Standard features like accepting online payments, automatic payment reminders, charging late fees, recurring invoices and receiving multi-currency payments are available in all the plans. All these features are available in all four plans.

Pricing for freelancers

Invoicera Starter is a free plan that is ideal for freelancers or solopreneurs on a very limited budget. Although it’s free of cost, it allows for only one user.

So if you have an accountant or bookkeeper who may need access to the software, this won’t work for you. At the same time, it is restricted to just three clients.

If this doesn’t work for you, consider Invoicera Pro, The Invoicera Pro plan starts at $15 per month. The maximum clients you can add are 100. You can also add additional users for $9 per user per month if you wish, without upgrading to the next plan.

Tipalti

Tipalti is an end-to-end SaaS invoicing solution that is used not only for payment and invoicing processing but also for tax compliance processing.

Features

  1. Tipalti has effortless invoice import features where suppliers can submit invoices through email or upload it directly to the Tipalti portal and then the system automatically scans the invoices into the system for processing.
  2. Built-in OCR (Optical Character Recognition) technology eliminates invoice data entry. The technology automatically extracts details from the invoices and populates them into the system.
  3. Tipalti uses machine learning for additional bill data prediction by assigning bill approvers, bill level coding such as departments and accounts, and payer entity.
  4. Tipalti allows you to configure rules to decide if inbound invoices should be matched based on company policies.
  5. With Tipalti, you can get unlimited invoice approvers and configurable workflows so that you can make internal controls stronger.
  6. Automated communications ensure that vendors are informed through every step of the payment process.
  7. Tipalti provides seamless, real-time reconciliation, and ERP integration.

Pricing for freelancers

Tipalti is a bit steeply priced with its cheapest plan starting at $299 per month so if your needs are simple and your clients are few this may not be your best choice.

Xero

Xero is a complete accounting solution that is especially designed for freelancers and small businesses. The entire focus is on simplicity and ease-of-use.

Features

  1. You can create professional, customized invoices using Xero’s beautiful invoice templates
  2. Send automated invoice reminders. All you have to do is decide when and how often the reminders need to be sent.
  3. You can quicken the invoice creation process by using preset inventory items, replicating previous invoices, and setting up recurring invoices.
  4. Xero protects its sent invoices from unauthorized changes. Invoice editing is limited and a record of the main invoice transactions is maintained.

Pricing for freelancers

Being a complete accounting solution, Xero is slightly pricier than its competitors. The Early plan starts at $9 a month which allows you to send 5 invoices and quotes. The Growing plan, with unlimited invoices, is billed at $30 monthly.

Sage Intacct

Sage Intacct invoicing software is all about improving the efficiency of the invoicing process so you can get paid faster.

Features

  1. Creates recurring invoices for easy subscription management.
  2. It can attach customer documents to transactions for better record keeping
  3. It integrates with all your other business solutions including CRM software, giving you a single view of quotes, orders, and invoices.
  4. It streamlines the billing and accounting process by automatically posting order transactions to both the general and the AR ledger.
  5. Gives you real-time, in-depth visibility to the entire Accounts Receivable with configurable dashboards, charts, graphs, and reports.

Pricing for freelancers

Sage Intacct doesn’t have standard pricing plans but provides customized pricing options based on the nature of the company and the features they require.

FinancialForce

FinancialForce brings your ordering, cash application, invoicing and collections activity on one platform.

Features

  1. One time or batch invoice generation by using both list views as well as scheduled jobs
  2. Use the automated cash application process to spot pay exceptions in a timely manner
  3. It supports recurring invoicing and payment schedules.
  4. Automated tax calculations help in tax compliance processing.

Wave

Wave is designed especially for smaller businesses with over 3.5 million clients who are either freelancers, consultants, or small firms.

Features

  1. Allows you to create invoices in seconds.
  2. Generate recurring invoices for repeat customers with the option of automatic credit card payments.
  3. The invoicing software automatically syncs with the Wave accounting software, making bookkeeping much simpler.
  4. Wave has both Android and iOS apps so you can generate and send invoices on the go.
  5. You get instant notifications anytime an invoice is viewed, gets paid, or becomes due.
  6. You can accept card and bank payments for as little as 1% per transaction.

Pricing for freelancers

Wave has one of the best plans for freelancers. It’s 100% free and has a host of great features that you can use.

Summing up

Invoicing software may seem unnecessary or superfluous, but the truth is it can dramatically transform productivity.

As a freelancer, you have so many facets of your business that you need to look at simultaneously and efficiency becomes paramount.

Invoicing software is also extremely affordable with customized plans for smaller businesses. You can always start with a free trial and notice the changes it brings about in your business.

You can go over the plans listed in this article and choose the one that suits your needs the best.

Is there any other Invoicing Software that you use and would like to recommend to our readers? Please share in the comments below.

Consistently trying to think in terms of systems, not goals; processes, not outcomes; and philosophies, not tactics and how it can bring about change that lasts.
More posts by Yash Shah.

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The Top 10 Invoicing Software for Freelancers
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