There goes the 30 minutes of my life that I’ll never get back. — Said every meeting-goer ever!
One thing common to most work places is the collective dislike of meetings. Even the mention of the word makes many people cringe.
Yet it is part and parcel of every executive’s daily work routine. Whether one likes it or not, one thing is certain, meetings are here to stay and that too, for every person working in any organisation at any level of responsibility.
The question then is, what framework can help these meetings be of more value than it is today?
Here’s top 3 reasons why meetings are avoided and what we, at Gridle, have been doing to solve them.
The nature of Meetings themselves. Boring! :/
Most people find meetings, ‘a boring waste of time’. One thing you can do is, if the leader does not clearly indicate the agenda of the meeting, ask him or her for details. Quickly decide what value you want to gain from this interaction and make a short note of what you want to say, ask or convey. You may also use this opportunity to voice one of your currently unresolved grievances’ related to the agenda.
It’s too long!
A meeting pre-planned for 30 minutes, stretches on for 2 hours or more.
Meetings which are not properly planned tend to linger on. Ideally the timelines of meetings must be adhered to strictly which seldom happens. In case you have made your point and have nothing more to contribute just excuse yourself politely and leave.
Sometimes, meetings also extend because of absence of key-decision makers or stake holders. Make sure that whenever a meeting is being called, you know who is going to have the final word. When a decision maker is present, irrelevant and repetitive points happen to be brutally cut short.
Never criticise your troops;
in-fact, encourage them!
People don’t like being criticised especially in the presence of their peers. Typically, criticism & ridicule is centred around an idea that was proposed to end the problem/discussion you are aiming to solve through the meeting. Make it a point not to criticise anyone else’s ideas even if you don’t like them. Set a precedence for your colleagues to follow.
If you respect other people’s points of views, others will respect yours too.
Meetings, more often than not, get people on the same page. And this value of conducting meetings is always going to be at the centre of it’s recurrence no matter how much you dislike them.
Just make sure that you:
- Have an agenda before the meeting starts**
- Adhere strictly to the timeline for the meeting
- Invite the relevant people, always
- Make sure that the decision makers are present
- Don’t criticise your troops for sharing their ideas/view-points.**
Probably, meetings will still suck; but these small-little things, if adhered to, will surely reduce the amplitude of cringe-worthiness of your future meetings.
Have fun at your next meeting. :)
Until next time.